Did you know that your company can already save a lot of IT costs without compromising on functionality or user-friendliness? Teuton Systems is one of the first suppliers in the Nordic region to offer installation of Nextcloud - the world's leading alternative to Microsoft 365.
Nextcloud is a collaboration platform which brings together file management, document editing, calendar, contacts and communication tools in one place. Like Google Workspace or Microsoft 365, it allows employees to work on documents from anywhere, share files with colleagues and hold video meetings - but with one crucial difference: you decide where your data is stored and who has access to it.
Over 400,000 organisations worldwide, from the French Ministry of the Interior to Swedish universities, have chosen Nextcloud to maintain control over their information.
Features of Nextcloud
File management that works everywhere: Upload documents, images and files from your computer and access them from your mobile phone, tablet or any other device. When one person updates a document, everyone else sees the change immediately. No emails with "latest version" attached - everyone works on the same file.
Work together in real time: Integrated office tools allow multiple people to edit the same document, spreadsheet or presentation at the same time directly in the browser. You see what your colleagues are typing as they type it.
Communicate and organise: Nextcloud Talk offers video meetings, chat and screen sharing without the need for external services like Zoom or Teams. Shared calendars and contacts make it easy to coordinate meetings and ensure everyone on the team has the same information.
Integration: The system can be connected to existing tools such as Active Directory, SharePoint and other business systems. Over 200 add-ons are available to customise the platform to specific needs.
Why choose Nextcloud over Google or Microsoft?
1. you decide where your data is stored - and it matters
When you use Google Workspace or Microsoft 365, all your files, emails and documents end up on servers in the United States. This means that US authorities can demand access to your data through laws like the US Cloud Act - often without your knowledge. For a Swedish company, this could mean that sensitive information about customers, employees or trade secrets is suddenly available to foreign authorities.
With Nextcloud, you decide where your data is stored. You can either have the system on your own server in your office, or choose a Swedish hosting provider. Either way, everything stays in Sweden, which automatically means GDPR compliance without complicated data processor agreements. That's why Swedish authorities like the Swedish Social Insurance Agency and the Swedish Transport Agency chose Nextcloud - they need to be able to guarantee that citizens' information is protected.
2. avoid monthly costs - save hundreds of thousands of dollars
Google Workspace and Microsoft 365 cost money every month for each person in the company. For a company with Microsoft 365 Business Premium and 50 employees, this adds up to just over SEK 145,000 per year - that's SEK 730,000 over a five-year period. And prices tend to rise over time.
Nextcloud is open source and completely free to use. The only thing you pay for is the server it runs on and any support. A server for 50 people costs around SEK 20,000 to buy, plus around SEK 5,000 per year for electricity and maintenance. Over five years: £45,000 instead of £730,000 - a saving of over £685,000.
Even if you choose to let an external provider handle the actual server operation, the cost is a fraction of what Google or Microsoft charges. And you get unlimited storage based on your hardware - no limit on how much you can save.
3. full security check
When your files are hosted by Google or Microsoft, their security practices apply. You can't control what happens behind the scenes. With Nextcloud, you have full visibility and control.
You can, for example:
- Require two-factor authentication for all users
- See exactly who opened which files and when
- Set rules for the types of files that can be uploaded or downloaded
- Enable encryption so that even the system administrator cannot read the content
- Decide that certain files are automatically deleted after a certain time
Because Nextcloud is open source, anyone can review the code for security flaws. That means problems are quickly discovered and fixed by thousands of developers around the world. Compare that to closed systems where security issues can lie hidden for years.
Nextcloud is also the first cloud platform to receive The Blue Angel certification (Germany's official eco-label), confirming both safety and sustainability.
4. Customise the system to your needs
With Google or Microsoft, you get the apps and features they offer - no more, no less. With Nextcloud, you can add exactly the features your business needs through over 200 available extensions.
Do you need tools for visual project management? Forms to collect information from customers? Integration with your existing financial software or customer systems? Customised appearance to match your company's graphic profile? All of this is possible.
As your business grows, Nextcloud scales with it - from five to five hundred users without the need to change systems or sign new expensive contracts.
5. no lock-in - you decide
Once you've put all your data with Google or Microsoft, it's hard to move. It's by design - the more locked in you are, the harder it is to switch. But what happens if they raise their prices? Or if their service is down for a whole day? Or if a conflict arises with US interests that choose to restrict access to their services in Europe?
With Nextcloud, you own your data and can move it whenever you want, wherever you want. All data is stored in open standard formats that work everywhere. Want to change your hosting provider? Move from the cloud to your own server? Or the other way round? No problem. You are never locked in.
Getting started with Nextcloud
You don't need to be a technical expert to use Nextcloud. The interface is intuitive and works just as you'd expect - click to open files, drag and drop to upload, share with a link.
Teuton Systems is here to help your company install, configure and maintain Nextcloud. With support in Swedish, you get help throughout the process - from planning to ongoing operation.
Technical overview:
- Files and storage: Unlimited storage based on your hardware, automatic file versions, password-protected file sharing
- Co-operation: Real-time document editing, video conferencing, chat, calendar, contacts
- Security: AES-256 encryption, two-factor authentication, detailed logging, GDPR compliance
- Compatibility: Works in browser, available as app for Windows, Mac, Linux, iOS and Android
- Cost: Licence-free open source, possibility to subscribe to business support on an annual basis
Contact us at to help you get started and assess whether Nextcloud is right for your organisation.
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